People Management
People Management
Roles and Responsibilities
Roles and Responsibilities
Setting an orgnisation chart / roles and responsibility was the first stage of our team formation.
The organisation chart allows a clear communication, delegation and goals.
This is a 'by function' structure to cover the main aspects of the project. Additionally, it is useful in big teams as this shows the overall in-charge(s), partners or external users, the hierachy; who to approach for specific tasks or who to enquire from and how big the team is.
This is useful as it provides us with a sense of responsibility to contribute and take charge of an aspect of the end-product. Allowing more efficiency and effectieness in work distribution.
Setting an orgnisation chart / roles and responsibility was the first stage of our team formation.
The organisation chart allows a clear communication, delegation and goals.
This is a 'by function' structure to cover the main aspects of the project. Additionally, it is useful in big teams as this shows the overall in-charge(s), partners or external users, the hierachy; who to approach for specific tasks or who to enquire from and how big the team is.
This is useful as it provides us with a sense of responsibility to contribute and take charge of an aspect of the end-product. Allowing more efficiency and effectieness in work distribution.
Learning Portfolio
Key learnings
Learnings centred around context, values and challenges of tools
Based on:
TKI - Importance/ usefulness of the tool
Google Form - Initial decision and thought
WBS - Method and usage
RAMS - Future application and limitation
TKI
Elaborating on the People Management tool section, despite how important and useful this tool is to understanding and reducing escalating tensions within a team. Evaluating TKI against the organisational chart and 16personalities. Initially, I felt that this was the second most important followed by the organisational chart, as roles and responsibilities are mandatory in projects. The 16personalities is similar to TKI but we did not have any information shared for our group to utilise.
Therefore, I will be reflecting on the TKI tool. Honestly, this tool would not be used or be completed, if it is not for our organisational behaviour lesson. The challenge faced when engaging the team or teams (future) to do these quizzes are that not everyone is willing to take the time to or share the result unless it is a mandatory requirement/ an interest.
When a conflict arises, most would react based on their mood, personality or success from previous incidents. This would not be the first reference used to handle the situation. Past experiences have shown that when there is a disagreement, solutions to shorten/ sweep the argument under the rug is common. Depending on how serious the situation became, some sort of grudge would still be left unsettled. This would happen as all projects have a crunch time and implementation date. The fear of the situation blowing over or the possibility of a disruption of the project will cause most conflicts to be buried rather than fully solved.
During this project, multiple personality quizzes were shared in our Google Drive to contextualise our people management analysis. However, due to time constrain and our prior understanding of each other. We did not acquire any results from these, apart from the TKI (shared in MSteams).
Conclusively, I feel like it is still useful but not feasible/ applicable. It is a tool that is not easy to manage in a larger group of acquaintances as not everyone will do it. Even if they do, the likelihood of applying it is low and could be inaccurate.
Google Sheet Check Boxes
The reflection of this checkbox system is based on a different perspective. Instead of the most important/ useful tool based on Time Management, this will be about the initial thoughts on choosing this tool. I felt like this tool would have been important as seen in my workplace sheets on schedules. Ticks were placed based on availability and an overview of manpower on standby could be seen readily.
Hence, I used the checkboxes as a 'To-do list'. To say the least, it did not live up to its intended purpose. It was not utilised and applicable to us. This could be due to the fact that our group size is small (a group of 5), messages do not get flooded up easily and reminders are sent to make sure tasks are on track. Telegram and Whatsapp are telecommunication tools that are still more convenient and readily available for discussion and updates. It ended up becoming my meetings agenda checklist, which was useful for me.
In comparison to a corporate setting, with more than 50, messages would get flooded up resulting in updates getting lost. Which explains why the checkbox system could be more useful in a different context.
But I do not think it is not all in vain, I feel that this could be used in a larger corporate/volunteering project group, again with one that requires a lot of updates and the restrictions of Whatsapp messages. Perhaps to check a collective date for a recce.
WBS
Reflecting on the context of the usage WBS. As a Task Management tool using the Miro application, this would be useful in different scenarios:
1. A project group of less than 10 for work breakdown discussion
2. A project group of more than 10 as a project presentation
To clarify the points above, in order to discuss while using Miro, it will be a challenge for a group more than 10 as the work breakdown and clashing of points (even with roles and responsibilities established) will affect the efficiency and quality of the tool. Communication is an important part of brainstorming, as with just 5 members, discussing the different aspects was already moderately efficient. However, this is useful during the measures implemented during the circuit breaker, as this online tool is portable and readily available (internet and saved online). Forming a physical WBS and snapping a picture of the sticky notes on a board or wall could become a blur or illegible to read. But online, zooming in and the legible fonts can reduce miscommunications and help manage tasks.
Where else, in a big group with multiple departments/functional leaders discussion can still take place, by brainstorming prior for more focus. Subsequently, keying it into WBS Miro with the in-charges. The finalised version can then be collated and shown to the members. This will be more efficient to prevent the possibility of confusion and overlooking of feedback/ideas.
RAMS
Besides the benefits mentioned in the Risk Management tools, anticipating possible challenges could help beyond consequences but also the allocation of budgets and improve the decision making of the team. However, not all risks can be anticipated. Situations will vary and reactions will have to adapt accordingly.
The challenges on listing the possible risks about our product; the nVRture kit is that everyone will react differently to virtual reality or the content visuals. Our VR headset kit might cause a different reaction to another pre-existing VR user. As there is no standard symptoms or 'hard and fast rule' of VR but precautions for consumers to heed.
In order to craft out an extensive RAM, research was done; cross-referencing medical studies and other well-known VR companies like Sony and Oracle, to find out which group of consumers based on their medical history would not be advised to use the headset. This was to 'terminate' the severe risk of fatality or serious medical repercussions.
